Admin Officer at Willers Solutions Limited

Admin Officer at Willers Solutions Limited

Willers Solutions Limited is an indigenous firm with cutting edge value proposition geared towards value maximization. We are a fast paced business management solutions firm with an array of value offerings to Corporate organisations. We work in all major sectors of the economy engaging highly trained and sector-experienced Consultants. Our focus is on creating and managing change in organisations by formulating and implementing customer centric strategies. We have acquired capabilities to engage a wide range of assignments essentially to enable clients execute projects, enhance efficiency and to develop human capacity.

Our mode of delivery connotes our own highly competitive recruitment of quality, zealous and experienced consultants whose expertise we continuously enhance through intensive training in the use of our proprietary management tools and techniques. Our guiding philosophy is predicated on the premise that what most companies and individuals have in common is either the dissatisfaction with their current results or a drive to transit to another level. Our focus quintessentially is to bridge this gap and create value for our clients as a result of the work we do with them.

Admin Officer

Job Type                          Full Time

Qualification                   BA/BSC/HND

Experience                      4 Years

Location                          Lagos

Job Field                        Administration

Our client in the Oil and Gas Sector is looking to hire the services of an Admin Officer who will carry out the functions below:

Job Description

  • Provide administrative support to direct report manager.
  • Responsible for prompt and accurate Travel and Visa booking arrangement.
  • Book reservations for travel, hotels, rental cars, and special events etc.
  • Proactively manage and ensure company fleet maintenance, driver management and routine / non-routine vehicle maintenance.
  • Provide support services including arranging for meeting room, preparing required materials and coordination of all meeting and visitor schedule.
  • Coordinate staff logistics daily and ensure all appointments and meeting are attended.
  • Maintain and update company’s database of staff and vendors.
  • Liaising with internal departments to ensure client needs are effectively fulfilled.
  • Coordinate internal general, and ensure minutes of the meetings are properly taken.
  • Building and maintaining relationships with clients and key personnel(s) within customer companies.
  • Schedule job interviews and contact candidates as needed.
  • Carry out staff performance and provide coaching/guidance to ensure maximum efficiency.
  • Carrying out client satisfaction surveys and reviews.
  • Maintain and update company’s database of staff and vendors.
  • Ensure strict adherence to policies and regulations.
  • Keep staff informed and reassured with regular Admin/HR updates.
  • Ensures processing of payments to external partners and maintaining updated records of invoices and receipts.
  • Plan and improve employee well-being by promoting healthy workplace initiatives.
  • Prepares reports and presentations as assigned.
  • Manage office supplies (stock) and place order for new stock when necessary.
  • Plan and update Director’s itinerary to ensure all important meetings and activities are captured.
  • Effectively maintain company calendar, schedule appointments and book meetings as required
  • Overseeing general appearance of office, pantry and public areas.
  • Ensure operation of office devices and equipment by completing preventive maintenance requirements, following up with repairs, maintaining equipment inventory and evaluating new equipment.
  • Promptly, accurately, professionally and courteously receive all telephone calls/inquires and director record and relay messages.
  • Perform as key contact point for portfolio of clients dealing with routine matters of services and products.
  • Prepare regular reports on expenses, office budgets and other expenditures
  • Oversees and administers the day-to-day activities of the office; develops policies, procedures and systems which ensure productive and efficient office operation.
  • Provide assistance and support in problem solving, project planning, development and execution of organization’s goals and objectives.
  • Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Assisting other departments such as Human Resource or Financial department with administrative support.
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Requirements

  • Minimum of 4 years’ experience in an admin capacity.
  • Good communication skills (written and verbal)
  • Critical thinking and strategic problem analysis
  • Service delivery
  • Computer literacy – good use of MS Office packages
  • Smart-working, loyal, trustworthy and a team player.
  • Organization and focus necessary to lead a customer service department.
  • People skills needed to resolve problems complaints and other issues with customers and clients.
  • Teachable.
  • Innovative, motivating and value oriented.
  • Problem solving and decision-making skills
  • Excellent relationship management
  • Self-driven and result oriented with a positive outlook
  • Female preferably

Location is on the Mainland. 

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Deadline: July 1, 2020

Method of Application

Interested and qualified candidates should forward their CV to: jobs@willerssolutions.com using the position as subject of email.

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